Annual general meeting 2018

Notice is hereby given that the Annual General Meeting of the Theatre Council of Tasmania will be held on Sunday 22nd April, 2018 at the Battery Point Community Hall, 52 Hampden Road, commencing at 4pm.

BUSINESS:

A. Change to Constitution

The following special resolution will be proposed at the Annual General Meeting:

Remove the requirement for an annual financial audit with the addition of rule 11 to the Constitution of the Theatre Council of Tasmania:

11.   Exemptions under the Act

(1) For any financial year that the Association is exempt from the requirement to be audited by virtue of section 24(1B) or (1C) of the Act –

(a) an auditor is not required to be appointed for that financial year under rule 10 unless the Association elects to have the financial affairs of the Association for that financial year audited in accordance with the Act and these rules; and

(b) if an auditor is not appointed for a financial year by virtue of paragraph (a) –

(i) rules 9 and 10 do not apply in respect of the Association for that financial year; and

(ii) rule 12(5)(b), to the extent that it relates to an auditor, does not apply in respect of the annual general meeting held by the Association in respect of that financial year; and

(iii) rule 12(5)(d) does not apply in respect of the annual general meeting held by the Association in respect of that financial year.

(2) For any financial year that the Association is exempt from the requirement to provide an annual return by virtue of section 24(1B) of the Act, the committee must provide, as part of the ordinary business of the annual general meeting for that financial year, a copy of the annual financial in respect of that financial year.

The rules of an incorporated association may be changed by way of a special resolution. Section 23 of the Associations Incorporation Act 1964 provides that a special resolution is one which is passed by not less than three-quarters of such members who are present at a general meeting of which notice specifying the intention to propose the special resolution was given in accordance with the association's rules.

Rationale for change: Changes to the Associations Incorporation Act 1964 exempt incorporated associations with revenue of less than $250,000 from the requirement to have an annual financial audit. Incorporated associations will still need to provide financial statements and submit an annual return. An association may still elect to require audited statements, but this will not be a requirement, but a decision for the Association. To take advantage of the $250,000 threshold exemption, the constitution needs to be amended by adding rule 11.

B. Annual General Meeting

  1. Apologies

  2. Confirm Minutes of the Annual General Meeting held 30 April 2017

  3. Matters arising from the Minutes

  4. President’s Annual Report

  5. Consider and accept the audited financial statements for year ended 31 December 2017

  6. Appoint an auditor

  7. Elect Board members including executive members

  8. Any other business

Signed

Tiina-Liisa Sexton
Secretary & Public Officer
Theatre Council of Tasmania